Back to knowledge hub

Event Planning Checklist

3 mins read

Event Planning Checklist

If you are planning an event for the first time, it can be a bit overwhelming. However, if you break it down to tasks it’s easier to handle. We have created an event planning checklist for you so you don’t forget anything. There can of course be more to think about than this, but we think that if you have these points in order – you’re well on your way to planning a great event.

Planning: 

  • Event goal
  • Event topic 
  • Budget 
  • Date and time 
  • Format 
  • Venue(s)
  • Agency (if applicable) 
  • Speakers 
  • Schedule 
  • Catering

 

Guests: 

  • Marketing efforts
    • Budget
    • Advertising
    • Targeting
  • Invitations 
  • Attendee user journey 
  • Attendee registration
    • Food allergies (if applicable)
  • Follow-up and reminder communication

 

Additional: 

  • Branded material (i.e. promotional material, websites, nametags, posters, screen content, presentations etc.) 
  • Venue setup 
  • Technicians

 

Want to know more about hosting strategic events for growth? 

Check out our Radical Growth Playbook:  ‘Events as a Tool for Business Growth’ for more tools and resources about event hosting.

Download our Event Growth Playbook

Once you have submitted the form you will receive an email with a download link for the playbook.

Are you planning an event? Planning an event can seem overwhelming at times. Especially if it’s your first time. We do it all the time, both for our community as well as for our event customers, and know that it can be complex. However, with the right process and plan…
How and why you should use the workspace to fuel your company’s growth. Epicenter was founded in 2015 on the very idea that there was a need for a physical place where innovative and fast growing companies could come together to collaborate and innovate. Together with our more than 500…
Innovation strategy is a broad term that captures many things which is also why we in this guide try to show different examples on how to work practically with innovation strategy and the results you can achieve from that. But we also want to give you an introduction to the…
‘Event’ is a broad term in which you’ll discover there are plenty of formats to choose from, as well as a lot of different ways to execute an event. This playbook will provide you with the tools to define your event, choose the right format and execution based on your…
Kick-start Your Innovation Strategy
A check-list tool for leaders driving rapid change Are you an entrepreneur leading a rapidly growing company needing to define your innovation strategy, or are you a leader of a team within a larger organization needing to fuel your innovation rate? Then this checklist will help you. Follow these three…
Building an innovative culture for growth.
An interview with Edgar Luczak, Head of Advisory at Epicenter.  Meet Edgar Luczak, Head of Advisory at Epicenter. Edgar has more than 25 years of experience in building companies and onlines businesses, both as an entrepreneur and through management consulting. As CEO of Garantum he grew his team from 15…
The Innovation Ability Wheel.
A tool to identify your lack of innovation abilities - so you can fix them!  When looking at your innovation strategy and how to get started in updating or building the innovation focus within your organization you need to be brutally honest with yourself on what actual abilities you have…
5 reasons to ditch traditional office structures.
Would you encourage your team to network, learn new things and be the best version of themselves? Our guess is YES. Although this is what most employers want to offer their employees, they are often located in traditional offices in traditional office buildings where, frankly, innovation (and in turn –…
Checklist: Signing your next workspace
A checklist tool for company leaders and CEOs looking to scale their companies & teams.  When standing in front of the decision to change the place from where your team is building the future of your business there are a lot of critical things to think about. To end up…
How to use the workspace to fuel your business growth.
A talk with Epicenter Co-Founder and CEO Patrick Mesterton.  Meet Patrick Mesterton, Founder and CEO of Epicenter. He founded Epicenter based on an identified need for a new type of model for the workspace. A space where new ideas could be born, where companies could collaborate and really grow. Epicenter…
How to get started with an event strategy
Getting started with your event strategy might seem overwhelming. This workbook is built to ensure you get off on the right foot on your journey to create a strategy, and well under way to hosting a successful event.    Get started on your event strategy: Getting started is the most…
Why events should be part of your growth strategy
We can all agree that events are fun, but it can be so much more than that. It can be a strategic part of your growth strategy. How? Hosting events, whether they’re internal, external, physical or hybrid, puts you in a position where you own your brand narrative. As well…
X
X
X